Meet Pgishonim
Duty Roster
Pgishonim provides an innovative duty roster management system for schools.
Customizable schedules, complete notification systems, and comprehensive reports for duty coordinators — streamlining school supervision.
What's Inside?
All the tools your school needs, in one place, with an intuitive interface
Custom Duty Schedule Builder
The system lets the duty coordinator create a personalized duty schedule quickly and efficiently. The process starts by defining parameters such as duty types, shift duration, and locations.
Advanced Notification System
The system keeps teachers informed at all times. Immediately after assignment and 30 minutes before each shift, every teacher receives a personal alert via WhatsApp or SMS with all duty details to ensure timely arrival.
Duty Attendance Reporting
Teachers report their attendance at the start and end of each shift, providing the duty coordinator with a clear picture of duty execution. Detailed reports enable efficient tracking, issue identification, and precise duty management.
Teacher Interface
The intuitive teacher interface provides quick and convenient access to all relevant information. Teachers can view all upcoming scheduled duties for the coming months. Each duty is displayed in detail, including date, time, location, duty type, and additional notes.
Constraints Management
The system offers maximum flexibility in duty management. The duty coordinator can make changes and adjustments to the schedule while taking into account teachers' changing constraints, ensuring a fair and efficient duty distribution.
Simple User Interface
The system offers a simple, user-friendly interface adapted to every user and any device with internet access.
Duty Summary Report
At the end of each shift, teachers can fill out a short, simple summary report. In this report, teachers can document any unusual incidents that occurred during the duty, such as disciplinary issues, technical problems, or safety events. This report serves as an important tool for documentation, analysis, and improvement of future incident handling.
Advanced Reports
The system provides the duty coordinator with a wide range of detailed reports offering a complete and clear picture of all duty-related activity. Reports include statistical data on attendance, tardiness, shift swap requests, unusual incidents, and more.
Proven Experience
The system has been operating for over 6 years in numerous schools across the country and enjoys the highest ratings.
Getting Started Is Simple
A quick and easy onboarding process — here's what to expect
Define the Duty Schedule
The duty coordinator sets the basic parameters of the schedule, such as the various locations where staff need to be present and the permitted breaks. Based on this information, the system automatically generates a detailed work schedule for every day of the year.
Assign Teachers
The system enables the duty coordinator to automatically assign teachers to various shifts. Additionally, it offers the option to duplicate previous schedules, streamlining the duty planning process.
Send Notifications
To ensure teachers are prepared for every shift, the system sends advance notifications containing all relevant details. Additionally, alerts about schedule changes ensure information is always up to date.
Duty Execution
To improve efficiency and accuracy in duty management, the system allows teachers to mark the start and end of each shift online. This provides precise data and enables the duty coordinator to monitor teacher attendance and identify irregularities in real time.
Duty Report
At the end of each shift, teachers are asked to fill out a comprehensive summary report. The report includes, among other things, a dedicated section for reporting any unusual issues that arose during the duty, such as equipment malfunctions, unusual student behavior, or other unexpected events.
Coordinator Reports
The system provides the duty coordinator with advanced management tools, including a variety of detailed reports. These reports enable the coordinator to get a complete overview of duty management, identify irregularities, and take corrective action.
Frequently Asked Questions
Find answers to common questions below. Need more help? Contact us.
What Our Clients Say
Before we came across the Pgishonim duty roster management system, managing the duty rosters at school was complete chaos. Outdated Excel sheets, tables that kept gaining more and more columns, and leave requests that arrived by email and on scraps of paper - all of it created a constant pressure cooker. Every small change to the duty roster required hours of work, and the chance of a mistake was high. The teachers were frustrated by the lack of transparency, and the duty coordinator was caught in an endless race against the clock. Everything changed the moment we decided to implement the new system. It was like trading in an old car for a sports car. The system not only automates the process of creating the duty rosters, it also gave us advanced tools for management and planning. And what about the duty coordinator? Instead of spending hours managing tables, they can focus on strategic planning, on analyzing data and on improving processes. The detailed reports the system provides let them identify trends, anticipate the school's future needs, and make informed decisions about staffing the duty roster. And the administrators? They enjoy full transparency over the management of the workforce, the ability to make decisions based on data, and an improvement in the overall efficiency of the school.
As a duty coordinator, I always faced the challenge of managing complex schedules and making sure every duty was fully covered. Since we implemented the new duty roster management system, we have experienced a genuine transformation. The system automates most of the processes, from creating the schedules through to tracking attendance. That has saved me precious hours of work and let me focus on more strategic tasks. In addition, the detailed reports the system provides let me make informed decisions about staffing duties, using resources and identifying bottlenecks. I warmly recommend the system to any duty coordinator who wants to improve the efficiency and the accuracy of their processes.
As a duty coordinator, I was always looking for ways to improve teacher satisfaction. Since we implemented the new duty roster management system, we have seen a significant improvement. The system gives teachers convenient and ready access to their own duty roster, lets them submit leave requests easily and follow changes. That saves them time and effort and lets them focus on teaching. In addition, the transparency and the fairness of the process have helped improve the atmosphere at school. The teachers feel that they are active partners in planning the duty rosters, and they appreciate that their needs are being listened to.
As a duty coordinator, I was responsible for planning and managing the schedules of the entire teaching staff at school. Before we implemented the new duty roster management system, the process was long and exhausting, and involved many hours of manual work with Excel spreadsheets. Every small change, such as a request for leave or a sick day, required manual adjustments across the whole roster, which often led to mistakes and confusion. In addition, transparency about the schedules was limited, which made it hard for teachers to plan their time and to resolve problems in real time. Implementing the new system changed the rules of the game. The system automates most of the processes, from creating the schedules through to tracking teacher attendance. That has saved me precious hours of work and let me focus on more important tasks, such as developing new curricula and improving cooperation between the teachers.
Teacher Duty Roster Management System
A Comprehensive Solution for Every School Need
Choose the modules that fit your school
Student Registration
- Customizable registration forms
- Schedule and conduct interviews with candidates
- Friend-selection form option
- AI-powered automatic class placement
Parent-Teacher Conferences
- Smart scheduling based on availability and conflicts
- Real-time meeting progress tracking
- Automated reminders before meetings
- Online, in-person, or hybrid meetings
Early Dismissal & Tardiness
- Online parent requests for early dismissal
- Digital exit permits issued in minutes
- Instant alerts to approving staff
- Tardiness reporting by parents
Student Transportation
- Plan multiple transportation routes
- Assign students to routes by zone
- Attendance marking by transport supervisor
- Comprehensive attendance and absence reports
Laptop Cart Management
- Inventory management and conflict prevention
- Simple and friendly borrowing interface
- Reserve laptops up to X days in advance
- Precise tracking of all borrowed devices
Teacher Duty Roster
- Customizable duty schedule for school needs
- Complete notification system for teacher duties
- Start and end duty reporting
- Comprehensive reports for duty coordinator
Maintenance & Tickets
- Staff report issues to maintenance team
- Track school equipment inventory
- Real-time alerts on issue resolution progress
- Analytics reports for logistics and IT issues
Digital Signage
- Design school display screens in the platform
- Create custom content with built-in CANVA integration
- Schedule screens for specific times
- Update school displays remotely — no physical contact needed
Parent Approvals & Digital Signatures
- Manage forms with digital signatures
- Perfect for trips, medical forms, educational forms
- Distribute forms via WhatsApp, SMS, or push notification
- Track and remind parents who haven't signed
Library Management
- One-click book lending
- Automatic reminders for overdue items
- Advanced algorithm to prevent conflicts
- Students and teachers can check availability remotely
Event Management
- Manage all trip or event preparations in one place
- Dynamic task lists for each event
- Digital signatures from relevant stakeholders
- Collaboration between teachers and administration
Parent Payments
- Manage all school payments in one place
- Automatic payment reminders to parents
- Real-time payment tracking
- Online payment option through the platform
Multi-Channel Messaging
- Send WhatsApp, SMS, and email messages securely
- Target specific groups of students and parents
- Real-time response tracking
- Dedicated caller ID for feature phones
Staff Meetings
- Meetings between homeroom teachers and subject teachers
- Real-time meeting progress tracking
- Meeting documentation and report generation
- Recurring meeting scheduling with single setup
School Bells
- Automated school bell scheduling
- Multiple timetables for different days of the week
- Holiday and vacation settings — no bells on days off
- Full remote control via admin panel
Personal Meetings
- Manage student-teacher personal meetings
- Perfect for report card distribution and tutoring
- Live meeting progress tracking
- Built-in educational content for lessons and assessments
School Portal
- Professional, customizable design for the school's branding
- Photo & media gallery from events and activities
- News, updates, and events calendar
- Showcase the teaching staff, vision, and values
School Lockers
- Assign students to lockers in one click
- Manage codes, keys, and locks
- Fault reporting and maintenance tracking
- Orderly end-of-year process with locker returns
We'd Love to Hear From You!
Let us tell you more about the platform and help you get started