Pgishonim Platform

Meet Pgishonim
Duty Roster

Pgishonim provides an innovative duty roster management system for schools.
Customizable schedules, complete notification systems, and comprehensive reports for duty coordinators — streamlining school supervision.

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Features

What's Inside?

All the tools your school needs, in one place, with an intuitive interface

Custom Duty Schedule Builder

The system lets the duty coordinator create a personalized duty schedule quickly and efficiently. The process starts by defining parameters such as duty types, shift duration, and locations.

Advanced Notification System

The system keeps teachers informed at all times. Immediately after assignment and 30 minutes before each shift, every teacher receives a personal alert via WhatsApp or SMS with all duty details to ensure timely arrival.

Duty Attendance Reporting

Teachers report their attendance at the start and end of each shift, providing the duty coordinator with a clear picture of duty execution. Detailed reports enable efficient tracking, issue identification, and precise duty management.

Teacher Interface

The intuitive teacher interface provides quick and convenient access to all relevant information. Teachers can view all upcoming scheduled duties for the coming months. Each duty is displayed in detail, including date, time, location, duty type, and additional notes.

Constraints Management

The system offers maximum flexibility in duty management. The duty coordinator can make changes and adjustments to the schedule while taking into account teachers' changing constraints, ensuring a fair and efficient duty distribution.

Simple User Interface

The system offers a simple, user-friendly interface adapted to every user and any device with internet access.

Duty Summary Report

At the end of each shift, teachers can fill out a short, simple summary report. In this report, teachers can document any unusual incidents that occurred during the duty, such as disciplinary issues, technical problems, or safety events. This report serves as an important tool for documentation, analysis, and improvement of future incident handling.

Advanced Reports

The system provides the duty coordinator with a wide range of detailed reports offering a complete and clear picture of all duty-related activity. Reports include statistical data on attendance, tardiness, shift swap requests, unusual incidents, and more.

Proven Experience

The system has been operating for over 6 years in numerous schools across the country and enjoys the highest ratings.

How It Works

Getting Started Is Simple

A quick and easy onboarding process — here's what to expect

1

Define the Duty Schedule

The duty coordinator sets the basic parameters of the schedule, such as the various locations where staff need to be present and the permitted breaks. Based on this information, the system automatically generates a detailed work schedule for every day of the year.

2

Assign Teachers

The system enables the duty coordinator to automatically assign teachers to various shifts. Additionally, it offers the option to duplicate previous schedules, streamlining the duty planning process.

3

Send Notifications

To ensure teachers are prepared for every shift, the system sends advance notifications containing all relevant details. Additionally, alerts about schedule changes ensure information is always up to date.

4

Duty Execution

To improve efficiency and accuracy in duty management, the system allows teachers to mark the start and end of each shift online. This provides precise data and enables the duty coordinator to monitor teacher attendance and identify irregularities in real time.

5

Duty Report

At the end of each shift, teachers are asked to fill out a comprehensive summary report. The report includes, among other things, a dedicated section for reporting any unusual issues that arose during the duty, such as equipment malfunctions, unusual student behavior, or other unexpected events.

6

Coordinator Reports

The system provides the duty coordinator with advanced management tools, including a variety of detailed reports. These reports enable the coordinator to get a complete overview of duty management, identify irregularities, and take corrective action.

FAQ

Frequently Asked Questions

Find answers to common questions below. Need more help? Contact us.

What is a teacher duty roster management system? +
A teacher duty roster management system is a technology tool designed to streamline the planning and management of duty shifts in schools. The system allows the duty coordinator to create clear and transparent schedules, teachers to receive up-to-date information about their shifts, and administrators to get a complete picture of human resource utilization.
How does the system help the duty coordinator manage shifts more effectively? +
Easy access to the schedule, alerts about changes, convenient leave requests, and activity documentation.
What are the benefits of the system for me as a teacher? +
Time savings, transparency, convenient access to information, and improved work-life balance.
Is the system suitable for all types of schools? +
Yes, the system is flexible and suitable for a wide variety of schools.
I didn't find an answer to my question. +
Please contact us and we'll be happy to help.
Happy Clients

What Our Clients Say

Sarah M.
Sarah M.

Before we discovered Pgishonim's duty roster management system, managing duty schedules at our school was complete chaos. Outdated Excel spreadsheets, tables with ever-growing columns, and leave requests arriving by email and sticky notes — all creating constant pressure. Every small change to the duty roster required hours of work, and the chance of errors was high. Teachers were frustrated by the lack of transparency, and the duty coordinator was in an endless race against the clock. Everything changed the moment we decided to implement the new system. It was like switching from an old car to a sports car. The system not only automated the schedule creation process but also provided us with advanced tools for management and planning. And what about the duty coordinator? Instead of wasting hours managing spreadsheets, they can focus on strategic planning, data analysis, and process improvement. The detailed reports provided by the system allow them to identify trends, forecast future school needs, and make informed decisions about duty assignments. And the administrators? They enjoy full transparency in workforce management, data-driven decision-making capabilities, and overall improvement in school efficiency.

David T.
David T.

As a duty coordinator, I always faced the challenge of managing complex schedules and ensuring full coverage of all shifts. Since implementing the new duty management system, we've experienced a real transformation. The system automated most processes, from creating schedules to tracking attendance. This saved me valuable work hours and allowed me to focus on more strategic tasks. Additionally, the detailed reports provided by the system enable me to make informed decisions about shift assignments, resource utilization, and identifying bottlenecks. I highly recommend the system to any duty coordinator looking to improve the efficiency and accuracy of their processes.

Emily R.
Emily R.

As a duty coordinator, I was always looking for ways to improve teacher satisfaction. Since implementing the new duty management system, we've seen significant improvement. The system allows teachers convenient and readily available access to their duty schedule, easy leave request submission, and change tracking. This saves them time and effort, allowing them to focus on teaching. Additionally, the transparency and fairness of the process contributed to improving the school atmosphere. Teachers feel they are active partners in planning duty schedules and appreciate the attention to their needs.

Jessica P.
Jessica P.

As a duty coordinator, I was responsible for planning and managing the schedules of the entire teaching staff at the school. Before implementing the new duty management system, the process was long and tedious, involving many hours of manual work with Excel spreadsheets. Every small change, like a leave or sick day request, required manual adjustments across the entire schedule, often leading to errors and confusion. Additionally, schedule transparency was limited, making it difficult for teachers to plan their time and resolve issues in real time. Implementing the new system changed the game entirely. The system automated most processes, from creating schedules to tracking teacher attendance. This saved me valuable work hours and allowed me to focus on more important tasks, like developing new curricula and improving collaboration among teachers.

Teacher Duty Roster Management System

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Our Modules

A Comprehensive Solution for Every School Need

Choose the modules that fit your school

📋

Student Registration

  • Customizable registration forms
  • Schedule and conduct interviews with candidates
  • Friend-selection form option
  • AI-powered automatic class placement
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🤝

Parent-Teacher Conferences

  • Smart scheduling based on availability and conflicts
  • Real-time meeting progress tracking
  • Automated reminders before meetings
  • Online, in-person, or hybrid meetings
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📄

Early Dismissal & Tardiness

  • Online parent requests for early dismissal
  • Digital exit permits issued in minutes
  • Instant alerts to approving staff
  • Tardiness reporting by parents
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🚌

Student Transportation

  • Plan multiple transportation routes
  • Assign students to routes by zone
  • Attendance marking by transport supervisor
  • Comprehensive attendance and absence reports
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💻

Laptop Cart Management

  • Inventory management and conflict prevention
  • Simple and friendly borrowing interface
  • Reserve laptops up to X days in advance
  • Precise tracking of all borrowed devices
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🗓️

Teacher Duty Roster

  • Customizable duty schedule for school needs
  • Complete notification system for teacher duties
  • Start and end duty reporting
  • Comprehensive reports for duty coordinator
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🔧

Maintenance & Tickets

  • Staff report issues to maintenance team
  • Track school equipment inventory
  • Real-time alerts on issue resolution progress
  • Analytics reports for logistics and IT issues
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🖥️

Digital Signage

  • Design school display screens in the platform
  • Create custom content with built-in CANVA integration
  • Schedule screens for specific times
  • Update school displays remotely — no physical contact needed
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✍️

Parent Approvals & Digital Signatures

  • Manage forms with digital signatures
  • Perfect for trips, medical forms, educational forms
  • Distribute forms via WhatsApp, SMS, or push notification
  • Track and remind parents who haven't signed
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📚

Library Management

  • One-click book lending
  • Automatic reminders for overdue items
  • Advanced algorithm to prevent conflicts
  • Students and teachers can check availability remotely
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🎒

Event Management

  • Manage all trip or event preparations in one place
  • Dynamic task lists for each event
  • Digital signatures from relevant stakeholders
  • Collaboration between teachers and administration
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💳

Parent Payments

  • Manage all school payments in one place
  • Automatic payment reminders to parents
  • Real-time payment tracking
  • Online payment option through the platform
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💬

Multi-Channel Messaging

  • Send WhatsApp, SMS, and email messages securely
  • Target specific groups of students and parents
  • Real-time response tracking
  • Dedicated caller ID for feature phones
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👥

Staff Meetings

  • Meetings between homeroom teachers and subject teachers
  • Real-time meeting progress tracking
  • Meeting documentation and report generation
  • Recurring meeting scheduling with single setup
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🔔

School Bells

  • Automated school bell scheduling
  • Multiple timetables for different days of the week
  • Holiday and vacation settings — no bells on days off
  • Full remote control via admin panel
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📅

Personal Meetings

  • Manage student-teacher personal meetings
  • Perfect for report card distribution and tutoring
  • Live meeting progress tracking
  • Built-in educational content for lessons and assessments
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🌐

School Portal

  • Professional, customizable design for the school's branding
  • Photo & media gallery from events and activities
  • News, updates, and events calendar
  • Showcase the teaching staff, vision, and values
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🗄️

School Lockers

  • Assign students to lockers in one click
  • Manage codes, keys, and locks
  • Fault reporting and maintenance tracking
  • Orderly end-of-year process with locker returns
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